Finding managerial talent is a difficult task in a small business. Most SMEs don’t have an HR department to handle the role, so the owner winds up looking after everything from writing the advertisement to interviewing candidates and making the final selection. At this point, it looks like the job is over, but one critical task remains – checking the candidate’s references.
Most instances where a managerial appointment has gone wrong result from an incomplete check of references. This could be because only favorable referees have been included, or it can be because the references have been fraudulently created. The only way you’ll ever know if the person is as they represent themselves is to put in the time and effort necessary to check their background. Then, and only then, should you offer the position to the candidate.
The purpose of checking references
A reference check allows you to gather information about the candidate that you’d otherwise never get. You’re speaking with people who know them, who’ve managed them, and who’ve worked with them; and they know a lot more about that person than you do. Even if the person whose reference you’re checking is appointed and settles in well, your reference checking can provide you with guidelines as to how best to manage and develop them.
In the worst case you’ll discover that the candidate who seems right for the position has something unsavory or criminal in their background. This can save your business from exposure to problems like fraud, theft, lawsuits or other inconveniences you don’t need or want.
How to handle referees
You should ask candidates to offer at least three referees, but more will be even better. You naturally want confirmation of the candidate’s background and competencies, but you also want to gather examples of the candidate’s strengths and weaknesses, their management style, and how they relate to others in the workspace. The person with whom you’re checking the reference doesn’t know you and will be wary about giving out any information that could rebound on them. For this reason, it’s essential that you spend some time establishing with them that you can be trusted and will maintain their confidence.
Outline the position you’re seeking to fill and the impressions you’ve had from your initial exposure to the candidate. Cover any areas of uncertainty, and be sure to verify anything about that referee that’s been included on the candidate’s paperwork or said in an interview. Then let the referee do the talking as much as possible, only stepping in when more information is needed. Ask as many open ended questions as possible, and give the referee a chance to express their feelings and opinions. Try and gauge their like or dislike for the candidate and look for some emotion when they’re describing them. If they use a word that rings an alarm bell, don’t hesitate to ask what they really mean.
The questions to ask referees
You’ll naturally be interested in the candidate’s abilities that relate directly to the requirements of the position you’re filling. Some sample questions are shown here, but you’ll also want to create specific questions that relate to your own requirements. Write them all down before making calls to referees and be sure to cover the same questions with each referee to build up a complete picture.
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I’ve told you about the job we’re trying to fill; how do you think (candidate) would fit into it?
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What would you say (candidate’s) best features are?
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What qualities do you think might help (candidate) make greater progress in their career?
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What did (candidate) achieve for your business?
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How well did (candidate) relate to co-workers?
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If (candidate) had stayed with your business, where might he/she have wound up?
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What advice would you give me regarding developing (candidate’s) abilities?
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Is there anything else you’d like to tell me about (candidate)?
Commercial background checking
It’s also well worth paying a professional background checking service to perform a final check before making any appointment. They’ll find out whether the candidate has correctly stated all details of their employment history, education, and whether or not they have a criminal record.