Business Efficiency Review

It is easy for managers to become embroiled in the day to day management of their busines and to completely overlook some of the more important strategic matters which affect them.

An objective review of their business managament systems usally results in significant increases in efficiency, cash flow and profitability.

The review looks at and reports in detail on all aspects of running a business, including

• Planning and budgeting.
• The Capital structure.
• Costing and pricing policy.
• Marketing.
• Debt collection.
• Staffing requirements.
• Recruitment and training.
• Financial recording and reporting systems.

A well-planned review concentrates attention upon the areas which are the areas which are the key areas for each particular business and does not waste time on matters of trivia or where little financial gain is to be made.

The report normally contains

• a history of the business
• its present plans
• current and required staffing levels
• a six year summary of financial accounts with detailed explanation of trends and departures from ratios which could be considered the norm for that type of business.
• Recommendations for improvement which will result in financial benefit for the business.

The finalised report can often be used as part of a package which is presented to a bank and other bodies in support of applications for loan funds and grants,  The criteria used for lending and grant purposes include an understanding of the degree of efficiency utilised in the management of the business and an independent report on this greatlt increases the creditability of the application.

The review can be re-done periodically to see if the planned improvement have in fact taken place or whether further remedial action is required.

The purpose of review is to improve the financial status of the business and the cost of carrying it out, which varies in direct relationship with the size and complexity of the organisation.  Even the smallest organisation will find that the benefits outweigh the cost.

Profit Builder

The ProfitBuilder Programme is a key took which wil help you yo grow and improve your business.

It will focus you on key targets to produce specific profit out comes and open your eyes on how sussessful business.

It will provide you with a range of practical tools and forms to help drive your success.

It is a very valuable diagnostic tool that can, inbroad terms, analyse thje benefits of revenue buidig strategies, productivity, customer service and systems implementation programmes. It contains the following key subject diagnostic areas:

• Revenue Generation Strategies.
• ''What If'' Analysis
• Productivity Analysis
• Benchmark Analysis
• Customer Service Analysis

The workbook provided will contain pages of tips and sugestions on how to improve your business.  There are some sample performance review, business planning, marketing analysis and job description templates, as well as thought-provoking questions and idea teasers.

You will get a 40 page report on your business, which will benchmark your current levels of performance and provide suggestions for improvement.

• It will identify.
• Your current level of sales.
• Productivity and profit performance.
• Customer service and marketing.
• Will tell you how much you can earn over the next year if you concentrate on a small number of key objectives.

The report will outline sales targets needed to break even by your employees as a whole, and your sales team, current and future objectives and the cost of poor customer service in your busienss.

We will discuss the three key marketing principles and how to eliminate customer service problems.

We will explain to you the systems that have been installed by literally thousands of businesses around the world.  Instead of talking generally, these systems will be related directly to your business.

ProfitBuilder allows you to set  your internal benchmarks.  It will provide you with details of your current levels of operational efficiency and the revenue impact if they were improved by a certain level, and the amount of revenue you are achieving broken into a simple common denominator, and some key targets to achieve.

If you'd like to contact us about our Business Development Programmes - simply go to the "Contact Us" section and let us know.

We offer levels of our accounting service to accommodate clients from those who want the cheapest possible price to those who want to have a greater degree of support form us.  The three levels are:

Compliance Services

  We will

• Prepare your accounts in accordance with your accounting records.
• Complete your Income Tax and Capital Allowances Computations.
• Have a meeting with you to explain the figure to you.
• Provide you with unlimited telephone.

Level Two

We will

• Check your accounting records.
• Report to you on the quality of your accounting records and any improvements you can make, to make life easier for you.
• Prepare accounts in accordance with your accounting records.
• Complete your Income Tax and Capital Allowance Computations.
• Have a meeting with you to explain the figures to you.
• Provide you with unlimited telephone support.
• Dealing with any Inland Revenue investigation into your business accounts.
• Deal with unlimited correspondence on your behalf.

Level Three

We will

• Provide you with all of the level two services.
• Produce a detailed annual budget to help you to achieve for profit objective.
• Produce quarterly management accounts and have a quarterly management meeting with you to help achieve your budget plans.
• Complete a Financial Performance Review and discuss with you your Profit Improvement Potential.

Save time and effort, and take the worry out of taxation by letting us help you with your returns. Taxation has long been this firm's stronghold. With experts in individual (and business) taxation needs, returns, filing dates and more, we are here to help you minimise your taxes and meet all your taxation and other government requirement needs.

If you'd like to contact us about our Accounting and Taxation Services - simply go to "Contact Us" and let us know.

VAT  Return Service … taking away the hassle of VAT compliance

Preparation of VAT returns can be a very time-consuming task.  The VAT rules are constantly changing…

and even innocent mistakes can lead to substantial interest and penalties following a visit from H M Customs and Excise. 

But you can minimise your risk with our Value Added Tax Return Completion Service.

As part of this service you will benefit from…

·      Once a year we will carry out a detailed review of your VAT records, to ensure that you are complying with all the current legislation (worth £150)

·      You will receive a copy of our VAT information sheets… these are Plain English guides to help you understand some of the common VAT issues

·      Your fixed investment is fully inclusive of unlimited telephone support in relation to VAT matters.

This means that you can call us at any time knowing that you will never be charged for our time or advice. 

Only if the issues raised require research or analysis beyond the consultation, will we have to charge an additional fee… and even then we will give you a fixed price quotation for that extra work before any additional work is started.

....reducing the worry of getting it wrong

Cash Book Keeping

Badly written up cash books can often cause your accountant more trouble than one not written up at all.

Our cash book service is based on either a manual or a computerised analysed cash book, depending on the size of your business.

We will

• Write up your cash book from your cheque book stubs and paying in books.
• Cross reference to your invoices.
• Extract VAT and analyse the net amount.
• Balance with your bank statements.
• Give you a monthly summary of you financial transactions.

Ledger Maintenance

Computerised accounting systems are now quite complex.  Often the amount of skill and experience required to get things right are not available or are prohibitively expensive.

We will

• Maintain your cash book.
• Purchase ledger.
• Sales ledgers.
• Nominal ledger.

for you using professionally designed and maintained operating systems.

Your records will always be up to date and you will receive a comprehensive report of your financial transactions every month.

As you only pay for our team services when you need them our fees usually work out less than the cost of employing your own accounting staff. Our services can be used on a temporary basis to cover an overload workload.

If you'd like to contact us about our Bookkeeping Services - simply go to "Contact Us" and let us know.  We are happy to provide you with a non obligation quote.

Payroll Service

What we wil do for you...

We will design forms for you to maintain essential information about your employees and we will design your own individual input sheets for you to record details of hours worked, holiday, sickness and maternity leave to be paid, so that the formsyou use will be exactly what are need in your business.

We will calculate for each pay period:-

• Gross Pay
• Pay as you Earn
• Employers and Employees National Insurance Contributions
• Statutory Sick Pay
• Statutory Maternity Pay
• Tax Credits
• Pension Contributions
• Attachments of Earnings
• based on the information you supply to us.

We will provide you with:-

• Payslips for your employees together with copies for you to keep.
• A payroll summary print showing all items of pay and deductions.
• A payroll journal for you to input into your accounting records.
• PAYE payslips for each month/quarter, so that you can pay thr correct amount to the Inland Revenue.
• Details for you to complete payment to other bodies (e.g. Pension companies, Council Tax, Attachment of Earnings) for each relevant period.

At the end of the tax year we will submit to the Inland Revenue :-

• Form P45's and P46's
• Year-end P35 Annual Return
• Forms P14's for the Inland Revenue and forms P60 for distribution to all your employees.

Plus we will give unlimited telephone support fr payroll matters throughout the period of your contract with us.

Contact Us for more assistance in Bureau Services.

We will form a limited company to your personal specifications.

Company Formation… compliance with statutory rules

We will incorporate you company and provide Certificate of Incorporation, 4 bound copies of the Memorandum and Articles of Association, your plier Company Seal, the minutes of your first meeting of directors; write up your Register of Applications and Allotments of Shares, Register of Share Transfers, Share Register, Share Certificates, Registers of Directors , Register of Secretaries, Register of Directors Interests in the Shares of the Company, Register of Charges, and Register of Sealings; register your company for VAT, set up your PAYE scheme and provide our tax planning service to ensure that you pay the minimum amount of tax payable.

“A” and “B” Ordinary Shares

If you wish to make payments to someone in a particularly tax efficient manner you can create special categories of Ordinary Shares.

The “A” Ordinary Shares have normal full rights and you issue those to your full equity partners.

The “B” Ordinary Shares have no voting rights and no rights to any surplus arising on a winding up but dividends can be paid at the sole discretion of the Directors. That way you can get the tax advantages of paying dividends to who you want, but yet you retain full control of the company.

This works particularly well if you have children attending university as you can ensure that the income you give to them has only been taxed at basic rates.

It also works very well for making bonus payments to your employees.

You can, if you wish, also issue “C” “D” “E” Ordinary Shares etc.

IR35

If you are running a Personal Services Company and are vulnerable to the provisions of IR35 we can provide you with a watertight contract of services which will ensure that these provisions do not apply to you.

Registered Office Service

If you don’t have business premises and you don’t want to use your home address as your business address you can nominate our office address. If you take on this service also have unlimited rights to use our Boardroom for your important business meetings

Company Secretarial Service

If you are a one man company, or you don’t want the drudgery of dealing with your statutory duties, you can nominate our company as your Company Secretary.

… making company law easy

For an investment of £125 per year (plus VAT) we will ease the administrative burden of running a limited company and ensure that you do not fall foul of the Companies Act legislation.

You will benefit from us:-

·      Dealing with share transfers – so you know this important job is done properly;

·      Writing up and maintaining your Share Register;

·      Dealing with the appointments and resignations of Directors and Secretaries of the Company;

·      Maintaining your Register of Directors;

·      Maintaining your Register of Directors Interests in the Shares of the Company;

·      Maintaining the Register of Charges;

·      Provide you with agendas for Shareholders Meetings;

·      Maintain the Minutes of your Shareholders Meetings;

·      Filing the Annual Return at Companies House, so you never have to pay fines or penalties for being late;

·      Keeping you fully informed about any relevant changes to the Companies Act – so that you always stay on the right side of company law;

·      Answering any questions you have, at any time, on any aspect of your responsibilities under the Companies Act – so that you always have complete peace of mind.

Please note that the fee does not cover us coming to your meetings, or any other services that may be required over and above those listed above.  However, any additional help you require can be provided on a fixed fee basis.

Bookkeeping System

Company Secretarial work

Dealing with all company secretarial work including writing up and maintaining the Company Register and the Share Register, preparing the Annual Return and all the statutory forms for filing at Companies House, producing the notices and Agenda for your AGM and write up the minutes.  We will file your accounts and annual return with the Registrar of Companies and complete any other secretarial tasks, such as appointment and termination of directors and secretaries, share transfers, etc.

Registered office address

The use of our office address as the company’s registered office, and use of our Boardroom meetings.

Forms P11d

Preparation of forms P11d and calculation of any National Insurance liabilities.

PAYE Healthcheck

We will review your PAYE records to ensure that you are complying with all the requirements.  This will minimise the risk of penalties and interest charges from any subsequent visit from the Inland Revenue or Contributions Agency.

Benchmarking review

We will carry out a detailed benchmarking review to measure the performance of your business against other businesses within your sector.  Our report will highlight those areas where improvements can be made to your profitability and cash flow position.

Business valuation

We will carry out a commercial valuation of your business using our business using our Business Valuation software..

12 month cash flow and profit forecast

We will prepare a 12-month cash flow and profit and loss forecasts, broken down month by month.  This will be in a format suitable for presentation to your bank manager.

Financial Performance Review

A detailed review of the performance of your business over the last 12 months.  This detailed report will include graphs and charts to illustrate how you have performed and ratio analysis to highlight your strengths and weaknesses.

Professional Fee Protection

You will be covered by our scheme – in the event of a full enquiry we will be able to deal with this for you promptly and our fees will be met by the insurance company.

Value Added Tax Healthcheck